SHAMS Freezone License

SHAMS Freezone

SHAMS Freezone License

Shams launched in 2017 with a vision to be a world-class hub for media and creativity in the region. Shams mission is to make creative entrepreneurship accessible and inspire business growth in the region. Establishing a company in this Free Zone with us has the following benefits:
  • Company Setup options starting from AED 13000 per year – we have fully inclusive packages starting from as low as AED 13,000 per year, as well as more comprehensive packages, which include an extensive range of business support services.
  • Physical Presence in the UAE not required to incorporate your new company – the company formation process can be completed from the comfort of your own home via the Free Zones simple and quick application process. Furthermore if you already hold a UAE residency visa, we don't require an NOC from your current sponsor in order to form your company.
  • No Paid Up Share Capital or Annual Audit – Unlike many other Free Zone options, you aren't hampered by having to block a large share capital Amount with your bank in order to form your company, nor do you have to go through  the time and expenses  of cumbersome company audit every year to renew your trade license.
  • 100% repatriation of capital and profits – unlike many other countries, you will  have full freedom  to repatriate all your invested capital and profits, furthermore in the UAE  there are also no foreign exchange controls and currency restrictions.
  • All Company Documentation issued within days – thanks to our convenient and simple application process all your new company documentation will be issued within days.
  • Flexible visa allocation to better suit your company`s requirement – you have  the flexibility  to staff  your new company adequately  from the outset, and unlike other Free Zone options, the visa allocation is available without having  to  rent large and costly office space.

About Shams

Entrepreneurs, SMEs and start-ups are given the access to establish and grow their businesses both locally and globally with Shams Free Zone. Shams offers creative and talented individuals innovative and community centered services and serves as a great venue for setting up and launching businesses. Shams is located in the Emirate of Sharjah, a region servicing tourism, business and talented individuals with world-class infrastructure, ammenities and services supporting a diverse economy, culture, education and modernity.

Unique Services Hub

At Unique Services Hub, we are passionate in assisting entrepreneurs, startups, investors, SMEs in making their dreams of having a business freedom in the UAE a success. From Shams Free Zone licensing to visa applications and permits to banking. Our team of multilingual company registration experts and support team will assist you. Contact one of our Business Setup Advisors to learn more about setting up your business in Shams Free Zone.

GENERAL TRADING LICENSE- SHARJAH MEDIA CITY FREE ZONE (S.H.A.M.S)

0 VISA PACKAGE:


DESCRIPTION VALIDITY TOTAL COST
License 1 Year AED 16,500/-
Establishment Card - -
Flexi Desk Office - -
Service Charges Annually AED 3,500/-
TOTAL : AED 20,000/-

1 VISA PACKAGE:


DESCRIPTION VALIDITY TOTAL COST
License 1 Year AED 21,600/-
Establishment Card 3 Years AED 1,500/-
Flexi Desk Office - -
Service Charges Annually AED 3,500/-
TOTAL : AED 26,600/-

2 VISA PACKAGE:


DESCRIPTION VALIDITY TOTAL COST
License 1 Year AED 23000/-
Establishment Card 3 Years AED 1,500/-
Flexi Desk Office - -
Service Charges Annually AED 3,500/-
TOTAL : AED 28000/-

3 VISA PACKAGE:


DESCRIPTION VALIDITY TOTAL COST
License 1 Year AED 24,800/-
Establishment Card 3 Years AED 1,500/-
Flexi Desk Office - -
Service Charges Annually AED 3,500/-
TOTAL : AED 29,800/-

4 VISA PACKAGE:


DESCRIPTION VALIDITY TOTAL COST
License 1 Year AED 26,400/-
Establishment Card 3 Years AED 1,500/-
Flexi Desk Office - -
Service Charges Annually AED 3,500/-
TOTAL : AED 31,400/-

5 VISA PACKAGE:


DESCRIPTION VALIDITY TOTAL COST
License 1 Year AED 28,000/-
Establishment Card 3 Years AED 1,500/-
Flexi Desk Office - -
Service Charges Annually AED 3,500/-
TOTAL : AED 33,000/-

6 VISA PACKAGE:


DESCRIPTION VALIDITY TOTAL COST
License 1 Year AED 29,600/-
Establishment Card 3 Years AED 1,500/-
Flexi Desk Office - -
Service Charges Annually AED 3,500/-
TOTAL : AED 34,600/-

VISA CHARGES:

Investor Visa
New Visa & Visa Stamping : AED 4,000/-
Employee Visa
New Visa & Visa Stamping AED 3500/-
Medical & Emirates ID Charges not included The validity of all visas will be 3 Years.

DOCUMENTS REQUIRED:

Passport Copy Tourist Visa/Residence Visa Copy Entry Stamp Passport Size Photographs  

SERVICE LICENSE- SHARJAH MEDIA CITY FREE ZONE (S.H.A.M.S)


0 VISA PACKAGE:


DESCRIPTION VALIDITY TOTAL COST
License 1 Year AED 11,500/-
Establishment Card - -
Flexi Desk Office - -
Service Charges Annually AED 3,500/-
TOTAL : AED 15,000/-

1 VISA PACKAGE:


DESCRIPTION VALIDITY TOTAL COST
License 1 Year AED 16,600/-
Establishment Card 3 Years AED 1,500/-
Flexi Desk Office - -
Service Charges Annually AED 3,500/-
TOTAL : AED 21,600/-

2 VISA PACKAGE:


DESCRIPTION VALIDITY TOTAL COST
License 1 Year AED 18,200/-
Establishment Card 3 Years AED 1,500/-
Flexi Desk Office - -
Service Charges Annually AED 3,500/-
TOTAL : AED 23,200/-

3 VISA PACKAGE:


DESCRIPTION VALIDITY TOTAL COST
License 1 Year AED 19,800/-
Establishment Card 3 Years AED 1,500/-
Flexi Desk Office - -
Service Charges Annually AED 3,500/-
TOTAL : AED 24,800/-

4 VISA PACKAGE:


DESCRIPTION VALIDITY TOTAL COST
License 1 Year AED 21,400/-
Establishment Card 3 Years AED 1,500/-
Flexi Desk Office - -
Service Charges Annually AED 3,500/-
TOTAL : AED 26,400/-

5 VISA PACKAGE:


DESCRIPTION VALIDITY TOTAL COST
License 1 Year AED 23,000/-
Establishment Card 3 Years AED 1,500/-
Flexi Desk Office - -
Service Charges Annually AED 3,500/-
TOTAL : AED 28,000/-

6 VISA PACKAGE:


DESCRIPTION VALIDITY TOTAL COST
License 1 Year AED 24,600/-
Establishment Card 3 Years AED 1,500/-
Flexi Desk Office - -
Service Charges Annually AED 3,500/-
TOTAL : AED 29,600/-

VISA CHARGES:

Investor Visa
New Visa & Visa Stamping : AED 4,000/-
Employee Visa
New Visa & Visa Stamping AED 3500/-
Medical & Emirates ID Charges not included The validity of all visas will be 3 Years.

DOCUMENTS REQUIRED:

Passport Copy Tourist Visa/Residence Visa Copy Entry Stamp Passport Size Photographs

Licence

Shams Licence is a permit that allows a company to operate within Shams, Sharjah Media City for specified activities. There are multiple types of licences

Service License

It allows for production, re-production, transformation, and distribution of services. Service licence includes rendering services as a primary objective and utilizing goods to render a service.

- Provides Services, i.e. non-goods like - Consultancy Services - Legal & Financial Services

Trading License

Selling goods within Shams or importing and exporting of goods. The trade licence includes: movement of goods, wholesale and retail sale of goods and the rendering of services related to the sale of these goods.

- Manufacture Goods - Transform Goods - Sell Goods

Activity Search

SHAMS COMPANY SETUP TIMELINES

Day 1

Step1

Submit application forms along with the signed Articles of Incorporation and Lease Agreement (if applicable) to Unique Services Hub and make payment
Day 3

Step2

When do I get my dedicated phone number? Your dedicated phone number is activated and the details are provided to you by myOffice Business Center along with details of your address
Day 3

Step3

When do I get my Company Incorporation Documents? Trade License released by the Free Zone and scanned copy of the original will be sent to you via email. You may start operating your Company from this point
Day 4

Step4

Original Formation Document, Articles of Incorporation, Certificate of Incorporation, Share Certificate, Lease Agreement (if applicable) and Company Stamp are available for collection at Unique Services Hub
  Day 4

Step5

When do I get my Visa? Make payment for Company Immigration Card
Day 8

Step 6

Company Immigration card issued. You may apply for your visa at this point
Day 8

Step 7

Complete and submit visa application forms and supporting documents and passport photos to Unique Services Hub
Day 15

Step 8

Entry Visa issued (Pink Colored Visa) and a copy emailed to you Should you be outside the country when the visa is issued, please provide us with your flight details so we can drop your visa at Dubai airport for a fee of AED 250.
NB:
- If you are outside the country when your entry visa is issued, you will need to enter the country on your new entry visa, you will NOT be allowed to enter the country on a tourist visa or visit visa or visa on arrival
Day 16

Step 9

Collect your original Pink Colored Entry Visa from Unique Services Hub and carry out change of status (In/Out Stamp) either by exiting and re-entering the country i.e. by driving to the Hatta/Oman border (if applicable), or by submitting your passport and payment to Unique Services Hub to carry out the same without having to leave the country.
NB:
- If the change of status is completed within the 30 day grace period following the cancellation of your previous residency visa or prior to the expiry of your tourist visa or visit visa or visa on arrival, you will not incur any overstay fines. - Any overstay fines that you may be incurring will continue until you complete the change of status. - Should you be outside the country when the visa is issued, and are not from one of the 48 countries that are granted a visa on arrival (please contact us for a full list of the same) and are entering the UAE on your new entry visa, which will constitute your change of status, please be sure to contact your airline prior to travelling, as many airlines will need to see a copy of your entry visa prior to travel in order to verify the same and then upload a copy of the visa onto their system, and provide you with an ‘OK to Board’. The same would apply if you are inside the country when the visa is issued, and plan to exit the country with your visa in hand, and then re-enter the UAE by air.
Once you have carried out your change of status you will NOT be able to exit the country until your residency visa process has been completed

Day 19

Step 10

Proceed to Al Karama or Al Baraha for your Emirates ID Card process followed by your medical test – if this is your first visa and first Emirates ID, you will need to carry out your Emirates ID Card process in Sharjah
Day 21

Step 11

Collect medical test results from the medical centre and deliver the same to Unique Services Hub offices along with your passport, completed signed and stamped original employment contract, Emirates ID Card receipt, entry visa (with change of status stamp) along with 8 alternate passport size photos on white background, all of which will be submitted to Immigration for residency stamping
Day 27

Step 12

Passport is released by Immigration stamped with your Residency Visa. A scanned copy of your Residency Visa will be emailed to you.
Day 28

Step 13

Passport available for collection at Unique Services Hub
Day 5

Step 14

When can I open my Company Bank Account? Organise meeting with banker armed with your original company documents, passport and company stamp

Note

The above timelines correlate to working days not calendar days.
  • The above timelines are collated based on the average processing times and hence are not exact and in reality may be shorter or longer.
  • Applications are submitted for processing and indicated timelines commence upon realization of payment.
  • The cut-off time for any application (except visa related applications) to be submitted/received, and payments to be received/released is 1pm, anything received after this time will be considered towards the following working day.
  • Please note that we are legally obliged to keep the applicant notified of all steps and progress reports concerning their visa process and release the visa and passport directly to them unless they instruct us otherwise. We will not be able to release the passport or visa to anyone else, including the company owner/s, unless expressly directed to do so by the applicant
  • All visa related applications have to be submitted to the Free Zone and Immigration with the original forms signed by the applicant, hence all visa related applications and cleared payments submitted to/received by Unique Services Hub at any time (even before 1pm) will always be considered towards the following working day.
  • Should you choose to cancel or abort your visa process at any stage, or let your entry visa expire or lapse you will not be eligible for any refund - the whole visa process will need to be restarted and a fresh payment made.
  • During periods in and around Ramadan, days of mourning, Eid and other National and Religious Holidays the indicated timelines are likely to become subject to delays.
  • Any overstay fines will have to be paid prior to your entry visa being issued - at the time of paying the overstay fines, you will incur an admin fee of AED 250 plus typing fees. Once the fines are paid and the entry visa issued, you MUST do an in country change of status and possible fines would have to be paid from the day the visa is issued until change of status is completed. You will not be able to carry out the change of status by exiting and re-entering the country either by land or air as you will again pay the overstaying fines previously paid.
  • If you are out of the country when your entry visa is issued, you will need to enter the country on your new entry visa, you will NOT be allowed to enter the country on a tourist visa or visit visa or visa on arrival
  • In order to maintain your UAE residency, you will need to enter the country at least once every 180 calendar days
  • Change of status (in/out stamp) would need to be carried out prior to proceeding for your Emirates ID Card.
  • Should you be outside the country when the visa is issued, and are not from one of the 48 countries that are granted a visa on arrival (please contact us for a full list of the same) and are entering the UAE on your new entry visa, which will constitute your change of status, please be sure to contact your airline prior to travelling, as many airlines will need to see a copy of your entry visa prior to travel in order to verify the sameand then upload a copy of the visa onto their system, and provide you with an ‘OK to Board’. The same would apply if you are inside the country when the visa is issued, and plan to exit the country with your visa in hand, and then re-enter the UAE by air.
  • Furthermore when you are entering the country on your new entry visa, please ensure you carry out your eye scan at the airport on arrival, and ensure the immigration official stamps the entry visa as well as your passport. Do NOT enter on your e-gate card.
  • Once you complete your change of status you will NOT be able to travel outside of the UAE until your passport has been stamped with your residency visa.
  • The Visa process for certain nationalities may be longer than the timelines indicated above.
  • The labor card is often NOT released at the same time as the passport after residency stamping. If it isn’t released at the same time as the passport after residency stamping, it will be released within 15 calendar days thereafter
  • For certain nationalities Immigration have been known to request your birth certificate and/or an attested copy of your passport and/or the original passport for sighting prior to approving the issuance of the entry visa
  • Should you have a visa application under process nd wish to travel in and out of the UAE, and are a national of one of the 48 countries who are granted visit visas on arrival, please contact us before re-entering the UAE, as if your visa application has cleared security approval, you may have to wait until your new employment visa has been issued and to re-enter the UAE using the same.
  • Even if your place of birth and nationality isn’t from one of the restricted countries but your name is deemed to have originated from one of those countries, you will experience delays in both your Immigration Card and visa release.
  • On occasion delays may be caused at the time of your Entry Visa release, due to ‘un-cleared previous visit visas’ this can occur when a national of one of the 48 countries granted a visit visa on arrival may have previously entered the UAE at one entry point i.e. Abu Dhabi airport and exited from another i.e. Dubai Airport etc and the exit hadn’t been updated in the Immigration system.
  • Timeline for passport and Emirates ID issuance remains the same, even if assistance for medical test and Emirates ID application is provided. This does not expedite the Emirates ID and passport stamping process.
  • Please note the Original Company Immigration Card is retained by the Free Zone
  • If you have lost/surrendered your Emirates ID and don't have a copy of both sides, kindly submit a copy of your passport with the previous visa and 1 passport sized photo to an authorized Emirates ID Authority Typing Centre. They will then forward the same to the Emirates ID Authority with a request to obtain your previous Emirates ID Card number which will be required in order to type the Emirates ID Card renewal application. The response time for obtaining the previous Emirates ID Card number from the Emirates ID Authority normally takes less than 1 business day.
  • Your Trade License start date will be day 1 of the timeline.
  • If any of the Shareholders and/or General Manager cannot personally be present in the UAE to open the company Bank Account, an attested Board Resolution and/or Power of Attorney from all of the absent Shareholders and/or General Manager will need to be submitted in order to complete the bank account opening procedure. Please contact us for drafts and further details on the same.
   

SHAMS FREE ZONE SERVICES

Penalty for Trade License Cancellation after Expiry Date AED 100 per day
Airport Visa Drop-off in Dubai AED 250
Arabic Legal Translation (from English) AED 250
Dubai Ministry of Foreign Affairs Attestation (Degrees, Marriage Certificate, Birth Certificate) AED 400
Attestation of Certificates/Contracts AED 425
Certificate of Good Standing AED 425
Salary Certificate AED 425
No Objection Certificate (Driver's License, Liquor License, Car Registration, Travel) AED 425
In Country Change of Status AED 850
Visa Pre-Approval AED 1,000
Residence Visa Cancellation (inside the country) AED 1,000
Police Clearance (for Liquor License ) AED 1,500
Assistance for Driver's License AED 1,500
Penalty for late renewal of Immigration Card AED 1,500 (1st month) AED 200 (per additional month)
Residence Visa Cancellation (outside the country) AED 2,000
VIP Assistance for Medical Test & Emirates ID Application (including government fees) AED 2,695
Re-issuance/Duplicate Company Documents AED 3,500
Trade License Cancellation AED 5,000
Dependents Sponsorship AED 5,750
Additional Activity From AED 2,000 for the first year and free upon renewal
 

TRADE LICENSE AMENDMENT

Amendment to Shareholders within FZ LLC, Person in Charge or Activity AED 3,500
Amendment from Individual Shareholder to Multiple Shareholders or Corporate Shareholder AED 5,500

SHAMS COMPANY SETUP INFORMATION

  • All procedures, timelines and costs are valid at the time of going to print, however may become subject to change without notice.
  • Maximum of 50 shareholders (Corporate Managers & Corporate Directors are permitted).
  • Company documentation (Trade Licenses etc.) are issued from Shams Free Zone, and Visas are issued from Sharjah Immigration. Please note the registered address for your new company will be Shams Free Zone, Sharjah, United Arab Emirates as per what will appear on your Trade License and what will feature on your company stamp and furthermore should be used on all official company correspondence i.e. contracts, invoices etc.
  • All document clearing and document processing tasks pertaining to your applications (Trade License, visas etc.) are carried out by our office in Sharjah.
  • Any documents or applications handed into our Dubai office are a drop off and pickup point only, no document clearing or document processing take place in Dubai.
  • Payments for all applications should be made to our office in Sharjah or via bank transfer, or bank deposit (cheque or cash).
  • Any payments handed over at our Dubai office are a drop off point only, all receipts and invoices will be issued from our office in Sharjah.
  • Any payments received by USH International towards any product or service are non-refundable unless agreed otherwise. This condition is valid even if the payment received isn’t for the full amount of the service or product subscribed for and/or the customer has yet to provide USH International with all the correct documentary requirements for said product or service and/or their application is rejected by the licensing authority for any reason.
  • A package downgrade to a lower visa allocation is not permitted.
  • Please note the prices quoted in this proposal are specific to the products and services mentioned, they do not include any ancillary services i.e. driving license transfers, liquor license, dependents visas etc. – please contact us if you would like pricing and procedures for the same.
  • It is possible to take at most five classes per group subscription however it is not mandatory to do so.
  • All information provided to USH International, along with all documents, forms and signatures should be both accurate and authentic – anything found not be accurate or authentic will result in fines and criminal prosecution.
  • All original documents (Trade License, Certificate of Incorporation, Share Certificate/s, Articles of Incorporation, Office Lease Agreement) must be collected within 90 calendar days otherwise, will be forwarded to the Free Zone as per their request.
  • Should you not avail of any offer or promotion at the time it is offered it will not be available at a later date.
  • In order to secure a utility bill in your personal name you will need to lease residential premises in the UAE, and in order to secure a utility bill in your company name you will need to lease physical permanent office space in the Free Zone.
  • Business Centre services are provided by the Business Centre under their Department of Economic Development (DED) license. These services aren’t provided directly by USH International.
  • With regard to your dedicated phone number with the Business Centre, please note that a call forwarding charge is applicable e.g. when they receive a call on your dedicated phone number and forward the call to your mobile.
  • Printing and photocopying at the Business Centre is also chargeable
  • Furthermore, should you wish to use the ‘honesty bar’ at the Business Centre you will need to lodge a credit card with them as security, and settle your bill daily. Please note only hot beverages are complimentary i.e. tea and coffee everything else is chargeable.
  • With regard to meeting rooms hours and days at the internet café, no partial bookings are accepted, i.e. a half hour meeting room booking will be viewed as 1 hour, and similarly if you use the internet café for 2 hours it will be viewed as 1 day. Furthermore if for example 2 of you are using the internet café on the same day and occupying 2 desks, that will count as 2 days usage. Furthermore desk space cannot be shared, you can only have 1 person occupying 1 desk. If you would like additional meeting room hours and/or internet café days you may approach the Business Centre and pay them the applicable rates directly. Also please note that desk usage at the internet café is on a first come first serve basis, and meeting rooms need to be booked in advance and are subject to availability. Unused meeting room hours or internet café days cannot be rolled over to the following month.
  • The working hours of the Business Centre are Sundays through Thursdays from 8:30 am to 5:30 pm, you will only be able to use the Business Centre during these hours. Furthermore please note that the Business Centre will be closed on UAE Public Holidays as well as Christmas day.
  • Any regular mail received will be kept for 60 calendar days and will be discarded thereafter if not collected. Any parcels received will carry a handling fee of AED 100 per item in addition to any applicable customs fees; parcels will be discarded after 21 calendar days if not collected.
  • Please note that you will not be able to secure an independent physical PO Box in Dubai with Empost for your company.
  • Should you subscribe to a PO Box with Empost for your company, pleased be informed that you will not be able to cancel the PO Box unless you also close down your company.
  • If the company you are setting up is a branch of a company or partially or fully owned by another company, at the time of opening the company bank account you will be required to submit a current attested Certificate of Incumbency and a current attested Certificate of Good Standing.
  • If your company is a branch or a subsidiary of a non UAE company, you will need to submit the Certificate of Good Standing of the parent company in order to form your new company and annually in order to renew your license, furthermore the Certificate will need to be attested by the UAE Embassy in the country of origin as well as the Ministry of Foreign Affairs in the UAE.
  • In case you are opening a branch or a company is a shareholder, it is important that one can identify the individual named beneficial owners of the parent company – companies which have multiple layers and/or are nominee companies where one is unable to identify individual named beneficial owners will be unable to open a company bank account in the UAE.
  • Companies registered with Shams Free Zone; are permitted to carry out business activities with companies within the Free Zone or with companies within other Free Zones in the UAE or with companies outside the UAE. Should the company wish to conduct business with Government entities or local companies within the UAE they should either establish a local branch office or transact through a local commercial agent.
  • Under your license issued from Shams Free Zone and visa issued from Sharjah Immigration, you will not be able to permanently work from any 3rd party offices or locations. However if your company is engaged in a specific project/contract with a client that requires your regular presence at the clients’ premises e.g. an audit - you will be able to visit and work from your clients’ premises until the project/contract is complete. Please note that in this scenario when you visit your clients’ premises you will need to sign the visitors book, wear a visitor’s badge, and work from a communal area.
  • The USH International package (Support Services and company registration) is valid for one year starting from the commencement date on the Trade License and both must be renewed annually.
  • The contact details provided at the time of the application (phone number, email address etc) will be the contact details used by USH International and the business centre to contact you – if at any time you would like to change, add, amend your contact details you will need to submit the new details to us in writing in original, an email or phone call won’t suffice.
  • The Memorandum and Articles for your company cannot be edited, amended or expanded upon.
  • Your residency visa and those of your employees and dependents are valid for 3 years, please note that you will not be sent any reminder from USH International prior to the expiry of the residency visas, you will need to contact USH International yourselves at least 30 working days before the residency visas expire to commence the renewal process.
  • If you will be applying for visas under the company, you will need to open a company bank account and make monthly salary payments from your company bank account. All employees under the company will need to open personal bank accounts as well.
  • With regard to the access to our banking contacts, USH International will simply provide a list of banking contacts, after which the onus is on the client to contact the banking representative directly and organize a meeting at a time and venue of the client and banking representative’s choosing. USH International aren’t involved beyond providing the list of banking contacts, furthermore USH International do not provide any assurances that the company bank account will be successfully opened or how long it will take for the bank account to be opened, the onus is on the client to liaise with the banking representative and satisfy the requirements and protocols of the bank in order to successfully open and maintain their company bank account. Please note that the client is not obliged to open their company bank account through our banking contacts, and is free to utilize their own banking accounts at any bank of their choosing.
  • If any of the Shareholders and/or General Manager cannot personally be present in the UAE to open the company Bank Account, an attested Board Resolution and/or Power of Attorney from all of the absent Shareholders and/or General Manager will need to be submitted in order to complete the bank account opening procedure. Please contact us for drafts and further details on the same.
  • In order to keep your company bank account active, you will need to visit your bank annually with your original renewed trade License and present it to the bank for sighting, this must be carried out on or before the expiry date of your current Trade License.
  • Please note the word ‘Dubai’, ‘Abu Dhabi’, ‘Sharjah’, ‘RAK’, ‘Ras Al Khaimah’, ‘Ajman’, ‘Fujairah’, ‘Umm Al-Quwain’, ‘UAE’, ‘Emirates’/’Emarat’, ‘Limited’ or ‘Ltd, Financial can NOT be used in Company Names, neither can the words ‘Islam’, ‘Islamic’ or ‘Bomb’ or any other words related to any religion.
  • The words derived from the following are restricted ‘Corporation’, Olympic’, ‘Jumaira’, ‘Nakheel’, ‘Palm’, ‘Zaabeel’, ‘Maidan’, ‘Salik’, Al-Arab, ‘Al-Wasl’, ‘Al-Marsa, ‘Zelzal’, ‘Arsa’, ‘Al-Haditha’, ‘Al-Jadidah’. The words ‘City’ and ‘Village’ in case the trade name starts with that word.
  • Company names shall be directly translated by SHAMS and the Arabic translation of the company name must be returned to its root (plural, masculine form, feminine form).
  • No company name may be reserved for a facility whose license has been cancelled officially unless after the lapse of one year from the date of cancellation.
  • The company name features the name of any other person, such company name may not be approved unless the approval of concerned person or his/her heirs is secured.
  • The surname (Abu/Abou, Bou/Bu, Om/Omm, Bin, etc.) may not be approved unless it constitutes a part of the license owner’s name. Such surnames, however, may not be approved if used singly.
  • Company name will be cancelled automatically at the end of the booking period if the name-holder fails to issue a business license.
  • Any name that compromises the various versions of the Almighty God, sectarian names or terms, names with religious connotations or symbols, names of the ruling family, names or emblems of any emirate or local, regional or international organizations, foundations, establishments, and countries is not permitted.
  • Any name that violates the public order and morals is not permitted.
  • Any name that matches the globally and locally trending trade names and internationally known companies (such as Twitter, Google, Instagram, etc.) is not permitted.
  • The trade name must not include any symbols such as dots, commas or similar symbols (for example: .. or ,,).
  • Personal or family names is not permitted unless it’s the applicant’s name.
  • Names of countries are not allowed unless they are joined by other words.
  • If you are planning to open a branch or subsidiary of another Free Zone or Offshore company registered in the UAE you will require a NOC from the relevant licensed authority.
  • Furthermore under the company license only setup option all shareholders need to either hold a valid UAE residence visas OR be a national of any of the 48 countries who are granted visas on arrival ORbe a national of a European country OR be a national of a South East Asian Country OR be a national of a South American Country (excluding Cuba) OR be a national of a country in the Indian Sub Continent (excluding Pakistan) OR be a national of a Caribbean country – please contact us for further information and full lists as the situation remains fluid in these cases. Nationals of any other country, not holding a valid UAE residence visa, will need to apply for a pre-approval.
  • If you select the business activities ‘Legal Consultancy’, ’Accounting & Auditing Consultancy’ and ‘Education Consultancy & Training’, you will need to submit your original attested degree certificate in order to process the application for the company Trade License.
  • With regard to the company setup via USH International, the client is obliged to maintain USH International as their agent for the lifetime the company remains in existence, and are not permitted to transact their company license renewal or any other process pertaining to their company individually or via another agent or via the Free Zone at any time unless otherwise agreed by USH International.
  • Should you fail to renew your trade license at least 45 days prior to its expiry, all services from the Free Zone will be suspended i.e. you will not be able to apply for any visas or NOC’s etc until you carry out the renewal.
  • Should payment for the renewal of the USH International package (Support Services and Company Registration) not be made by the expiry date of the company Trade License, all services will be discontinued including any telephone number you have subscribed for. Any reconnection of the telephone number once it has been disconnected which will become subject to a charge of AED 350. Furthermore you will be charged a penalty of AED 100 per day after the date of expiry until you either renew the USH International package or complete the closing/cancellation procedure, you will also be liable to pay any applicable government fees (closing/cancelling fees and late fees for closing/cancelling after the expiry date of the license, or late fees for renewing your license after the expiry date of the license) for the same.
  • You will be required to settle upfront in full any pending instalments at the time of cancellation of your license. Furthermore you will need to pay AED 5,000 to cancel the Trade license and up to AED 2,000 to cancel each employment visa and related dependent visas under the company. Please note the above is applicable providing all cancellations take place during the Trade License validity period - should any of the above take place after the Trade License has expired, late fees will also be incurred. You will also need to return to USH International all your original company formation documents even if they are expired, so please don’t destroy or misplace any of these documents as otherwise you will need to submit a police report and pay an additional AED 2,000 at the time of cancellation.
  • A license should not be cancelled if it still holds corporate bank accounts in the UAE and abroad, as well as if the company has outstanding loans, creditors, and it holds assets in the UAE and abroad.
  • You will not be able to simply let your Trade License or visas lapse, you will be required to cancel the company license and cancel the visas under the company as well as cancel any related dependent visas. The fees for the same are outlined above.
  • In addition to the relevant late renewal penalties imposed by the Free Zone, the cancellation fees also apply to expired licenses.
  • The company Immigration Card needs to also be renewed annually; should the company Immigration Card not be renewed, a penalty of AED 1500 will be applicable for the first month after expiry and AED 200 per subsequent month.
  • At the time of renewing your passport, please ensure that you will maintain the same name on the new passport as that on the original passport submitted for both the license incorporation and visa application.
  • If your previous UAE residence visa carried your maiden name, and you now have a new passport with your married name, you will need to provide us with a certificate from your embassy/consulate stipulating the change of name. This certificate will need to be attested by the Ministry of Foreign Affairs in the UAE and legally translated into Arabic. If your embassy/consulate don’t issue a change of name certificate, you will need to obtain written confirmation from the embassy/consulate stating that they do not provide such a document which will also need to be legally translated into Arabic.
  • In order to setup your company, you will need to submit entry stamps OR residency visa copies OR cancelled visa copies for all shareholders and the ‘person in charge’.
  • You may apply for all visas on the company simultaneously as long as one of the visa applications is also for the ‘person in charge’.
  • Any overstay fines will have to be paid prior to your entry visa being issued - at the time of paying your overstay fines, you will incur an admin fee of AED 250. Once the fines are paid and the entry visa issued, you will have to do an in country change of status, you will not be able to carry out the change of status by exiting and re-entering the country either by road or air.
  • Please note that we are legally obliged to keep the applicant notified of all steps and progress reports concerning their visa process and release the visa and passport directly to them unless they instruct us otherwise. We will not be able to release the passport or visa to anyone else, including the company owner/s, unless expressly directed to do so by the applicant.
  • Please note if the person named as the ‘person in charge’ on the Trade License holds a current UAE residency visa in a Managerial/Director or Investor position (NB: if you are currently on a dependent visa sponsored by your spouse or parent or hold a student visa, you will NOT qualify for this option); an exemption to the above is likely to be granted and you will be able to proceed with submitting all visa applications for the company as soon as the company Immigration Card is released. Please contact us for further clarification and updates as the situation remains fluid in these cases.
  • GCC nationals are required to obtain their Unified Number from Immigration upon company incorporation. The fee for this service is AED 250 for each shareholder and processing timeline is 3 working days.
  • The other company shareholders (i.e. excluding the shareholder who took up the position of ‘person in charge’) who don’t hold attested degree certificates, may still apply for a visa on the company, but will only be able to apply for administrative related positions or that of a Sales or Marketing Representative.
  • If you are out of the country when your entry visa is issued, you will need to enter the country on your new entry visa, you will NOT be allowed to enter the country on a tourist visa or visit visa or visa on arrival.
  • If the application for your entry visa is rejected as a result of not clearing ‘security approval’, you will be ineligible to apply for and secure a tourist visa in the future. This does not apply to nationals of the 48 countries who are granted visas on arrival.
  • Should you choose to cancel or abort your visa process at any stage, or let your entry visa expire or lapse you will not be eligible for any refund - the whole visa process will need to be restarted and a fresh payment made.
  • For the ‘person in charge’, the only available designation, which will be reflected both on the trade license and residency visa, is General Manager.
  • Directors under the company need to be appointed via a Board/Shareholder Resolution, please contact us for a draft of the same
  • No two employees of one company can hold the same position on their Residence Visa i.e. you can’t have 2 Sales Representatives or 2 Marketing Representatives.
  • If you or any of the shareholders or the person in charge have previously been marked as banned or absconded by your current/previous employer OR have a previous or ongoing court case, OR have a previous or ongoing police matter, OR have a previous or ongoing bank matter OR can outline any other reason why a government application may not be successfully granted please outline the same in writing to a USH International representative at the time of this application. Failure to do so will result in the applicant being fined a sum of AED 5,000 by the Free Zone Authority.
  • In order to sponsor dependents (excluding ‘housemaids’) you will need to either have a Managerial position on your visa or that of a Sales or Marketing Representative. In order to sponsor a ‘housemaid’, you will need to hold a Managerial position on your Residence Visa and must provide a bank statement which reflects a minimum salary of 20,000 AED.
  • If you have sponsored your dependents and subsequently cancelled their visas, you will not be able to exit the country unless your dependents accompany you or they have secured their new residency visas.
  • Sharjah Immigration will only process ‘housemaid’ visas for applicants from Sri Lanka, Indonesia, Philippines and Nepal.
  • If you and your spouse are of different nationalities and got married in a country which was of neither of your nationalities, you will face issues during sponsoring your spouse.
  • Women are NOT able to sponsor dependents (spouse, children, housemaid etc.)
  • Neither stepchildren nor adopted children nor children out of wedlock can be sponsored by the respective stepparent/adoptive/biological parent.
  • When sponsoring dependents, you will need to provide Sharjah Immigration with 1 to 3 months personal bank statements with a minimum salary of 4,000 AED. Please contact us for further information.
  • There will be a refundable deposit of AED 3000 per application when sponsoring your spouse and/or children. The visa validity will follow that of the sponsor.
  • For servant and driver visas, the refundable deposit is AED 2000 per application and the visas are only valid for one year.
  • Investors who wish to apply for dependent’s visa are required to put a refundable deposit of 3,000 AED per dependent.
  • Shareholders who are up to 69 years old are eligible to apply for an employment visa on the company. All non-shareholders applying for a visa under the company should not be older than 59 years old.
  • No employments visas under the company can be issued for applicants under the age of 18. Persons under the age of 18 also cannot be a shareholder nor the person in charge on the license.
  • Visit visas and/or Mission visas cannot be issued under your company.
  • If any of the shareholders or the person in charge is an Emirati National, we will need a copy of their ‘Jinsiya’ and their Emirates ID Card.
  • Visa applicants holding Sri Lankan and Indonesian passports will need to carry out a medical test in their home country and have the results of said medical attested at the UAE Consulate in their home country prior to applying for their visa, unless they are currently in the country on a cancelled residency visa.
  • Sri Lankan, Filipino, Indonesian and Nepalese looking to apply for visas whilst still in their home country have to secure and submit additional documents and fulfill additional procedures in their home country in order to apply for their visa. Please contact us for further information on the same.
  • Should you fail your medical exam, you will not be able to apply for another residency visa in the UAE in the future.
  • Unmarried female visa applicants suspecting pregnancy must not take their medical test as it is deemed illegal as per UAE law. If found pregnant, applicant may face i.e. legal charges, detention or repatriation to home country.
  • If you are carrying more than 1 passport, please ensure you inform a USH International representative of the same. Furthermore, please note that you will be unable to travel on your 2nd passport (the one not submitted towards your visa process) whilst your visa application is in process.
  • If your normal passport which holds your valid UAE residence visa has run out of pages and/or expired, you will not be permitted to enter UAE on a temporary passport. You will need to wait till your new normal passport has been issued and then travel carrying both your new passport as well as your previous passport which holds your valid UAE residence visa.
  • Once you completed your change of status you will NOT be able to travel outside of the UAE until your passport has been stamped with your residency visa.
  • If you have recently visited Kish or Iran or any other territory of Iran, you will only be able to apply for a UAE residency visa 6 months from the date you left Kish or Iran.
  • Should you be outside the country when the visa is issued, and are not from one of the 48 countries that are granted a visa on arrival (please contact us for a full list of the same) and are entering the UAE on your new entry visa, which will constitute your change of status, please be sure to contact your airline prior to travelling, as many airlines will need to see a copy of your entry visa prior to travel in order to verify the same and then upload a copy of the visa onto their system, and provide you with an ‘OK to Board’. The same would apply if you are inside the country when the visa is issued, and plan to exit the country with your visa in hand, and then re-enter the UAE by air.
  • We hold no responsibility for the issuance or delivery or delays related to Emirates ID Cards, or if the applicant is requested by the Emirates ID Card Authority to return to the ID Card center to redo the bio data procedure.
  • The timeframe as to the issuance of your Emirates ID Card is not something we have control over and cannot be expedited by us – it is at the discretion of the Emirates ID Authority. The current timeframe for the issuance of Emirates ID Cards is 10 to 15 working days after your residency visa has been issued.
  • Please note that if you have never held a previous driving license in the UAE, you will need to visit Sharjah to either transfer your overseas driving license (if applicable) or take your driving lessons and test.
  • Furthermore, please note that for those who are eligible to apply for driving license transfers in the UAE, the Sharjah Traffic Department requires you to surrender your original driving license from your home country before handing over the UAE driving license. The Sharjah Traffic Department will send this to the issuing authority in your home country for you to retrieve. Please contact us for more information.
  • Hand written passports are no longer accepted, all passport copies submitted should be electronic/typed passports.
  • Passports bearing only your first name and no surname won’t be accepted.
  • You will need to use the same passport for your visa application as used for your company license application - if you are holding 2 passports be it from the same country or from different countries, you will not be able to use one passport for one application and the other passport for the other, the same passport will need to be used for all applications.
  • If you have been issued a passport which is valid for less than 3 years, then you will only be issued a visa for the same length of time i.e. if your passport carries a validity of 2 years, then your visa will also only be for 2 years.
  • Any amendments to the passport’s appearance i.e. design, format or validity, has to be updated in the Immigration system. This process will take longer than the usual timeline and will require additional documentation such as attested letter of confirmation from their respective embassy or consulate.
  • Visa transfers aren’t permitted, even if it’s from another Free Zone.
  • In order to maintain your UAE residency, you will need to enter the country at least once every 180 calendar days.
  • In very rare cases when Immigration cancels the residence visa at the airport post 180 days of being outside the country, visa cancellation still needs to be submitted to the Free Zone, following the normal visa cancellation requirements and fees.
  • If a visa applicant has several previous UAE residency visas where their profession is mentioned as ‘housemaid’ they will not be able to obtain an employment visa under the company. Please contact us for further clarification and updates as the situation remains fluid in these cases, and on occasion exceptions have been granted if the housemaid holds an attested degree certificate.
  • In order for the Trade License to be issued and the company Immigration Card to be applied for and visas to be issued on the company, we will require the residency visa copy and/or recent visit visa entry stamp and/or residency visa cancellation papers of all the shareholders and the person in charge.
  • Any time any application needs to be re-submitted i.e. Trade License application, entry visa application, residency stamping application; the timelines for completing said process will be as if it were a new application.
  • All outstanding traffic fines have to be settled prior to applying for your visa as well as cancelling your visa.
  • Certain restrictions potentially exist for passport holders from the following countries to obtain visas on the company (they can however still obtain visas as dependents without issue): Iran (also to act as company shareholder), Israel (also to act as a company shareholder), Turkey (also to act as a company shareholder), Bangladesh (also to act as a company shareholder), Afghanistan (also to act as a company shareholder) Kenya, Algeria, Tunisia, Morocco, Uzbekistan, Tajikistan, Iraq, Cuba, Palestine, Lebanon, Libya, Syria, Sudan, Ethiopia (won’t be granted a visa even as a dependent), Egypt, Somalia, and Yemen.
  • Persons born in Iran and Israel but holding a passport from another country potentially may not be able to act as company shareholder or person in charge on the Trade License. Persons born in any of the other countries mentioned in the above bullet point, but currently carry a passport from another country will be able to act as company shareholder, but potentially may not be able to apply for employment visas on the company. Furthermore if any of the above are company shareholders and/or the person in charge the company Immigration Card potentially may not be issued by Immigration, which would mean no visas would be able to be applied for under the company. Also please note that even if your place of birth and nationality isn’t from one of the restricted countries but your name is deemed to have originated from one of those countries, you may experience delays in both your Immigration Card and visa release. Recently on a case by case basis Sharjah Immigration have agreed to carry out a visa pre-approval process for a fee of AED 1,000, for many who are either nationals of, or were born in, the countries mentioned in the above bullet – please note visa pre-approvals will not be possible for those born in or nationals of Iran or Israel. Pre-approval for those who are planning to apply for visas that are granted approvals from Immigration, must immediately apply for the Employment Visa within 30 calendar days. Failure to apply within the stipulated timeline would mean that the pre-approval process would have to be done all over again; with the same timeline, process and cost. Kindly note that approval is not guaranteed on reapplication. Please contact us for up to date information as the list and procedures can become subject to change without prior notice.

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